What health and safety precautions are in place for COVID-19?
The venue is following all local, state, and federal guidelines are we're making adjustments to our layout, seating, meals, etc. to accommodate all current best practices. Visit our COVID-19 safety page for updates and details on how HippoCamp is handling this.
Does HippoCamp offer scholarships?
Yes. HippoCamp 2022 is offering a few full and partial scholarships, including one sponsored by a partner organization. Application deadline is June 15. Details and application link forthcoming.
What if I have dietary restrictions/needs?
We include gluten-free, vegan, and vegetarian options by default in our breakfasts and lunches. When you register for the conference, you will be able to designate any of these or other food allergies, sensitivities or other needs. If needs develop after you register, send an email to firstname.lastname@example.org and we can update your attendee record.
What if I have accessibility requests?
When you register for the conference, you will be able to designate any accommodation requests, such as mobility, nursing, or other needs. If needs develop after you register, send an email to email@example.com and we can update your attendee record.
What meals are included in the conference registration?
The following meals/snacks are including with your registration:
- Opening reception (heavy appetizers, iced tea, soft drinks, and cash bar with mocktail options; one drink on us w/ a ticket)
- Saturday morning hot breakfast
- Saturday lunch buffet
- Sunday morning hot breakfast
- Sunday lunch buffet
Vegan and gluten-free items will be labeled. Take out containers will be available at meals should you wish to eat in another location.
I am bringing my spouse or other travel companion to Lancaster with me; they won't be attending the conference, but can they join me for meals?
Yes. We offer a few guest meal plan packages. View details on the Attendees page.
Will there be coffee on-site?
We are able to offer coffee/tea during all official meals. Between meals, you can get to-go coffee from the hotel concessions. We do have an afternoon coffee break Saturday and Sunday.
But why aren't there more coffee breaks?
We know everyone loves their Joe. We really do. It's simply cost-prohibitive for a small, self-funded conference like ours, at our current registration rate, to offer continuous coffee. (Explore the menu plans here for more details.)
Can I sell my book(s) at the conference?
Yes. All attendees may sell up to two titles at our conference book sale. You may get more details and/or purchase your space ($15 for one/$20 for two) at the conference registration page (either with your initial registration or added later.)
How do you pick your presenters?
HippoCamp is a for-attendee, by-attendee conference. We operate on an open proposal system; our call for proposals opens in the late summer and lasts through the late fall. Our volunteer programming committee reviews and selects sessions, and we announce the line-up before registration goes on sale. Learn more about submitting a proposal
How is HippoCamp funded?
HippoCamp is part of Hippocampus Magazine and Books, and it's an independent, self-funded conference, supported by registration fees and table rentals alone. In full transparency, this conference is not intended/expected to be a revenue-generator; its main goal is for registrations to cover expenses each year and for any additional fund to support contributor payments and other magazine expenses. Your attendance helps our magazine continue to do what we do.
For questions not answered on this website, email firstname.lastname@example.org.
What is the cancellation and refund policy?
Due to the COVID-19 pandemic and overall fluid nature of the situation, we've relaxed our typical cancellation and refund policy. Requests for refunds before will be handled on a case-by-case basis. Please contact email@example.com. No refunds will be given for requests on or after August 8, 2022.